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Hi,
I’m Bill Robb
Managing Director of
Brilliant Web Workshops.
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cut
in half the time you take to write reports
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impress
your managers and clients with your results
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increase
the chances of your recommendations being accepted |
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feel more confident about expressing yourself accurately and concisely |
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become
recognised as someone who is a careful thinker and writer, that is,
someone with leadership skills. |
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Brilliant Web Workshops Ltd
85 Argyll Place
Aberdeen
AB25 2HU
Scotland
T: +44 1224
634873
E: Brilliant_Reports
Find
out more about us and
other courses at:
BrilliantWebworkshops.com
For brilliant
face-to-face, in-house management workshops contact our sister company
Profit Improvers Ltd
Help
your people improve performance and profits quickly, cost-effectively
and without fuss with:
Performance
Improvement Days
Better integration of mergers and alliances
Better co-operation between departments
Advanced Safety Workshops
Strategy Clarification Days
Appraisal schemes that motivate
Management development workshops for supervisors and middle managers
Quality written documents.
Powerful team building
Please
contact:
www.ProfitImprovers.co.uk
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Make
sure you know exactly what the report brief wants you to do. Do not
proceed unless you understand exactly what your manager or client
wants.
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Plan!
Plan! Plan! Work out exactly what you must do and how you’ll do it.
If you’re required to attend an exhibition and report on the products
useful to your firm, get the literature in advance, identify possible
products, decide what information is needed on each and prepare tables
for recording the information.
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Provide
a summary of your five most important points or recommendations, after
the title page. This helps the person who commissioned the report
to get the information he/she requested quickly.
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Set
the scene in the introduction. Tell readers why the report was commissioned,
who commissioned it, how you did the research and any difficulties
you encountered.
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Use
paragraph numbers in the body of the report and use sub-headings.
This makes it easy for people to refer to specific parts of the report.
Sub-headings help you to structure the report logically.
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Use
attachments such as lists of abbreviations, tables, figures, and appendices
for chunks of data. In this way readers can have access to extra information
if they want it, and it will not hinder their reading of the main
report.
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Be
concise. Instead of saying "at this moment in time" say "now"; instead
of "two contrasting situations will be taken to highlight", say "two
contrasting situations highlight" and instead of saying "norms by
which man is guided " say "human norms".
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Make
sure you do conclude. State clearly what you’ve found and if possible
give recommendations and suggestions for those who may have to write
similar reports in the future.
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Be
professional with your layout and presentation. A few examples include,
using page numbers, using decent margins, indenting paragraphs and
standardising fonts and headings.
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Read
the report over at least twice before submitting. In addition, ask
a colleague to read it critically and indicate any spelling and grammatical
errors. Preferably ask someone who is not familiar with the topic
as they’ll pay attention to spelling and editorial mistakes rather
than getting involved in the technical content.
All success with the next report!
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